Project
£19/mo · included with ProPayment applications, notices and retention
Estimark’s Payment Applications module raises numbered interim and final applications against a job, calculating the net application from cumulative gross value less retention and less the previously certified amount, and records the payment notice and pay-less notice with the amount, the date served and the basis. Retention releases generate an invoice when created. It is included from the Pro plan (£249/month) up.
What the Payment Applications module does
- Numbers each application, with a reference, an application date and a period from and to.
- Holds gross cumulative value, retention percentage, retention amount, previous certified and the resulting net application.
- Runs through draft, submitted, certified, counter-certified, disputed and paid.
- Records the certified amount, certified date and certifier separately from what was applied for.
- Holds a due date and the final date for payment as separate fields.
- Records a payment notice: amount, date served and the basis on which it was calculated.
- Records a pay-less notice: amount, reason, date served and basis.
- Marks an application as final.
- Creates a retention release with a release date, type, amount and total retention held — generating an invoice on creation — and tracks whether the release reminder has been sent.
Payment Applications — how it works
How is a payment application calculated?
Cumulative gross value of work done, less retention at the agreed percentage, less everything previously certified. What is left is the net amount applied for this period. Estimark stores each of those figures on the application rather than only the answer, so a disputed figure can be interrogated line by line.
| Line | Field |
|---|---|
| Cumulative value of work done | gross cumulative |
| Less retention | retention % and amount |
| Less previously certified | previous certified |
| = Net applied this period | net application |
What are payment notices and pay-less notices?
Under the Housing Grants, Construction and Regeneration Act 1996 as amended, a payer must serve a payment notice stating the sum considered due and the basis of calculation, and must serve a pay-less notice before the final date for payment if it intends to pay less than the notified sum. Miss the notice and the applied-for sum can become the notified sum. Estimark records both notices with their amount, the date served and the stated basis.
NoteEstimark records the notices and their dates. It does not serve them for you, and it does not calculate your contractual notice deadlines — check those against your contract.
How is retention released?
As its own record with a release date, a release type, an amount and the total retention held, and creating it generates an invoice. Estimark also tracks whether the scheduled reminder for that release has been sent, because retention that nobody chases is retention that stays with the client.
Payment Applications — at a glance
- Plan
- Included with Pro
- Add-on price
- £19 / month
- Statuses
- 6, incl. disputed
- Notices
- Payment + pay-less
Payment Applications
£19per month
Payment Applications is a bundled module. Plans are a ladder, so it is included on Pro and on Enterprise. On a lower plan you can activate it on its own for £19 a month.
Included from Pro — £249 a month
- Included on Pro and above at no extra cost.
- £19 per month as an individual module on a lower plan.
- Included in full during the 14-day free trial.
- No implementation fee and no minimum term.
Questions
Payment Applications — frequently asked
Which plan includes payment applications?
Payment Applications is included from Pro (£249 a month) upward and with Enterprise, or £19 a month individually on Solo or Core. Retention release is part of the same module.
Does Estimark handle retention?
Yes. Each application holds a retention percentage and amount, and a retention release is recorded separately with its date, type, amount and the total held — generating an invoice when it is created, with reminder tracking so a release is not forgotten.
Does Estimark serve pay-less notices for me?
No. It records the notice — the amount, the date served and the basis — so the record exists and is retrievable. Serving the notice within the contractual timescale is yours to do.
Can a payment application become an invoice?
An application links to an invoice, and holds Xero, QuickBooks and FreshBooks invoice references so a pushed invoice is traceable back to the application it came from.
Related
Job Costing
The cost side of the same job, against a frozen baseline.
Variations
Approved variations forming part of the value applied for.
Cash Flow Forecasting
Certified against actual curves and payment-timing alerts.
For builders & contractors
Pro at £249/month — job costing, payment applications, CIS and site safety.
Payment applications & retention
Interim applications, retention, payment and pay-less notices under the Construction Act.
Job costing & CVR
Actual, committed and forecast cost per job, with a cost value reconciliation pack.
Pricing & plans
Solo £29, Core £99, Pro £249, Enterprise £999 a month. Bolt-ons priced separately.
Try it on a real job.
Fourteen days, full access, every plan. No implementation fee.