Sector: scaffolding contractors

Hire stock, inspections and handovers for scaffolders

A scaffolding firm bills two things that no general job system understands: a hire period that runs after the work is finished, and an inspection that has to happen every seven days whether anybody is on site or not. Estimark tracks the stock out on hire with QR tags and recurring schedules, lets you build the inspection record as your own form with photographs and a signature, and captures the handover on the device rather than on a pad in the wagon.

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What actually goes wrong

Hire running long with nobody billing it

The scaffold went up in March and came down in July. Two months of that was never invoiced because nobody was watching the clock.

Inspections done and not recorded

The inspection happened. The record is a scafftag on the standard and nothing in the office.

Handover with no signature

The scaffold was handed over verbally, altered by another trade, and the argument starts after somebody falls.

Stock nobody can account for

Tube and fitting spread across six sites, and the yard count is the only number anybody trusts.

Sector: how it works

Can Estimark hold my scaffold inspection register?

Not as a purpose-built scaffold register. What it has is Custom Forms, and scaffolding firms build the inspection record they need with it.

Custom Forms builds your own inspection sheet with conditional logic, photographs and a drawn signature, versioned so a submission made against version 1 still renders after you change the form.
Recurring service schedules on the Plant & Equipment register are how the seven-day cycle is tracked against a specific structure rather than in a diary.
The form is completed on site in field mode with no signal and syncs when the phone gets one.
Custom Forms is £49 a month +VAT and Plant & Equipment £19 a month +VAT.

NoteThis is a general system carrying a scaffolding record, not scaffolding software. A firm that needs TG20 design output and a purpose-built scafftag register should buy that and use Estimark for the commercial half.

How is hire stock tracked?

The Plant & Equipment register holds owned and hired items with rates, QR codes and a check-out log per job.

Check-out records which job stock went to, so the hire period starts from a record rather than a memory.
A QR tag means a scanner in the yard rather than a clipboard.
Hire rates on the item are what turn a long-running structure into a visible number rather than a surprise.

What happens at handover?

A signature captured on the device, with a name, a drawn signature and a timestamp, against the job.

Photographs at handover are held against the job with the date they were taken, which is the record when another trade alters the structure afterwards.
Versioned RAMS and permits to work at height sit on the same job, and Health & Safety is included from Solo.
Toolbox talks are logged with topic, presenter, date, duration and a signed attendance list.

Which plan does a scaffolding firm need?

Core at £129 a month +VAT for up to 5 users with no job limit is the usual starting point, with two bolt-ons.

Solo at £39 a month +VAT caps at 2 users and 20 open jobs, which a long hire period tends to fill.
CIS Compliance is included from Solo, which matters to a firm using labour-only gangs.
Payment Applications is included from Pro for subcontract work to a main contractor.

Scaffolding, in numbers

Stock register: Owned and hired, QR tagged
Inspection record: Your own form, versioned
Handover: Signed on the device
Core: £129/month +VAT
Custom Forms: £49/month +VAT
Plant & Equipment: £19/month +VAT

Which plan

Core

£129 +VAT/month

Core covers up to 5 users with no job limit, which matters more here than in most trades because a hire period keeps a job open for months.

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What you get

Plant & Equipment register with QR tags and hire rates
Custom Forms for the inspection record
Versioned RAMS, permits and toolbox talks
Quotes, jobs, invoicing and the accounting push

Custom Forms is £49/month +VAT and Plant & Equipment £19/month +VAT as bolt-ons. Solo is £39/month +VAT but caps at 20 open jobs, which a long hire period fills quickly.

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Questions

Scaffolders: frequently asked

Does Estimark have a scaffold inspection register?

Not a purpose-built one. It has Custom Forms, which lets you build your own inspection sheet with conditional logic, photographs and a drawn signature, versioned so old submissions still render after the form changes, plus recurring schedules on the Plant & Equipment register to track the cycle. A firm that needs TG20 design output and a dedicated scafftag register should buy that and use Estimark for the commercial half.

Can I track scaffold stock out on hire?

Yes. The Plant & Equipment register holds owned and hired items with rates, QR codes and a check-out log recording which job each item went to, so a hire period starts from a record rather than from somebody’s memory.

Can a handover be signed on site?

Yes. A signature is captured on the device with a name, a drawn signature and a timestamp, against the job, and handover photographs are held with the date they were taken. That is the record that matters when another trade alters the structure afterwards.

How much is Estimark for a scaffolding firm?

Core is £129 a month +VAT for up to 5 users with no job limit, which suits a trade whose jobs stay open for the length of the hire. Custom Forms is £49 a month +VAT and Plant & Equipment £19 a month +VAT. Every plan has a 14-day free trial.

Try it on a real job.

14 days, full access, every plan. No implementation fee. All prices exclude VAT, added at 20% at checkout.