A screen on the gate that knows who is on your site

A headcount you didn’t have to ask anybody for. Most days that means timesheets built from sign-ins rather than from memory. On a bad day it’s the list somebody reads out at the assembly point, and a paper signing-in book is no use for that, because it’s usually in the cabin you’ve just evacuated.

• Signing in takes a few seconds. No app to install, just a phone camera and the QR code on the sign.
• A subcontractor’s people are covered. They give a name at the sign. No account, no licence, no login.
• Hours come off the sign-ins, so attendance and timesheets stop being two records that disagree.

The driver hands over a delivery note. Whoever’s at the gate finds the PO on the tablet and books it in, there, at the time the load turned up. A full delivery closes the PO. A short one records what actually arrived and leaves the order open, because a PO marked complete when half of it came causes more trouble than one nobody touched.

• The receipt lands against the PO that ordered the goods, at the gate, at the time they arrived.
• A short delivery stays open, with the shortfall recorded against it.
• The office sees the receipt straight away, so the supplier’s invoice gets matched without a phone call.

No. It doesn’t, and we won’t pretend otherwise. Site Hub keeps the record: who signed in, which RAMS version was current, when the last check happened. Whether a site is compliant is a judgement about the work itself, made by people qualified to make it. What you get from the Hub is the evidence, timestamped and in one place, on the day somebody asks to see it.

• The screen never shows a compliance verdict.
• It shows what’s current: the RAMS in force, who’s on site, when the last check happened.
• That’s the material an inspector, an insurer or a principal contractor asks for.

It carries on. Sign-ins and deliveries sit on the tablet and go up when there’s a signal, and on a groundworks site in week one there often isn’t one. Nothing gets quietly binned. A sign-in that hasn’t synced yet is still a sign-in.

An Android tablet, power, and somewhere dry near the entrance to mount it. Nothing clever. A tablet on a site gets knocked, rained on and occasionally walks, so buy one you don’t mind replacing. The licence is per site rather than per tablet, so swapping a dead one costs you nothing.