Step 6 of 6 · Control
See where the money went
Every job carries the budget it was quoted at, so committed cost, actual cost and forecast final cost sit against that baseline rather than against a number somebody remembers. Purchase orders are approved against per-role authorisation limits before the money is spent, not reconciled after it.
- 01
Cost value reconciliation
Value earned against cost incurred, per cost code. A job losing money shows it while there is still time to act, rather than at final account.
- 02
Purchase orders with real approval
Raised against a job and a cost code, approved within per-role authorisation limits. Committed cost appears in the forecast the moment the order is placed.
- 03
Forecast final cost
Actual plus committed plus remaining, so the question "will this job make money" has an answer today rather than in three months.
- 04
Reporting
Job profitability, labour utilisation, outstanding debt and pipeline — from the same records the site entered, so the numbers reconcile.
- Baseline
- The accepted quote, stored per job
- Approval
- Per-role authorisation limits on POs
- Forecast
- Actual + committed + remaining