Step 5 of 6 · Money
Get paid
Estimark handles the parts of construction billing that general accounting software gets wrong: interim applications for payment with statutory notice dates, retention, CIS deducted on labour only, and the VAT domestic reverse charge. Invoices push to your accounting system and payment status comes back automatically each day.
- 01
Applications for payment
Interim applications track the due date, the final date for payment, the five-day deadline for a payment notice under section 110A and the prescribed period for a Pay Less Notice under section 111. A Pay Less Notice served late is refused, because a late notice is ineffective and the notified sum stays payable in full.
- 02
CIS, calculated properly
Deduction is taken from the labour element only — materials, VAT, plant hire and the CITB levy are excluded, as HMRC requires. Tax months run 6th to 5th, not calendar.
- 03
VAT and the reverse charge
Every invoice stores net, rate and VAT separately, which is what makes it a valid VAT invoice. Reverse-charge invoices carry no VAT, state the rate the customer must account for, and show the wording required by VAT Act 1994 section 55A.
- 04
Retention and the final account
Retention is tracked per job with release against the defects liability period, so the second half does not quietly go uncollected.
- CIS
- Labour only, 6th-to-5th tax months
- Reverse charge
- VAT Act 1994 s55A wording included
- Accounting
- Xero, QuickBooks, FreshBooks, Sage Business Cloud
Not available yet
- Customers cannot pay by card or Direct Debit through Estimark at launch.
- Estimark records the CIS300 with its statutory declarations but does not file it with HMRC.
- No Making Tax Digital VAT submission.